PF Return Process

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What is a PF Return?

Employees Provident Fund is a retirement help plan for all salaried individuals. Employees Provident Fund Organization of India (EPFO) handles the fund, and every business with twenty or more employees must enrol with EPFO. 

During the employment period, both the employee and the employer contribute 12 per cent of the basic salary of the employee to the EPF account. The employee's complete 12 per cent goes into their EPF account, while the employer's 3.67 per cent goes into the employee's EPF account. The remaining 8.33 per cent is diverted to the Employees' Pension Fund Scheme by the employer (EPF). 

Registration with the EPF 

For companies/organisations with more than 20 employees, EPF registration is required. Registration can be done online and offline; however, you should do it online. 

The Advantages of Filing a PF (Provident Fund) Return

Multiple benefits can be used by filing a PF return. Here are a few advantages of submitting a PF return: 

  • Employees' well-being 
  • Compliance with the Law 
  • Any business that complies with the EPF's standards will profit from the scheme. Aside from that, the company would be transparent throughout the whole provident fund enrollment process.

More Social Security 

In addition to maintaining a safe social security system, the Employee Provident Fund Organization oversees the entire PF process (EPFO). Such an organisation regulates the whole procedure of PF registration. As a result, adhering to such systems makes the whole process much more manageable. 

Benefits of Insurance 

The Employee Deposit Linked Insurance Scheme benefits any organisation with no insurance (EDLI). Employees can obtain insurance benefits from this programme. 5% of the monthly contribution should be paid as a premium for this insurance. 

Medical Benefits 

In an emergency, the employee can take a set salary from this contribution, equivalent to six times or the total amount, whichever is smaller. 

Tax benefits 

There are several types of tax incentives available under this system. The company and the employee both can benefit from such advantages. 

What information does the employer need to provide? 

Along with the EPF Form (downloaded from the EPFO portal), the employer must provide the below-mentioned information: 

  • Name and address of the company and information about the headquarters and branches. 
  • Company's Incorporation Date 
  • Employee information should be provided (name, date of joining, salary, etc.) 
  • The company's operations 
  • Details about the director 
  • PAN number 
  • The company's bank account 


What is the PF Return Filing Process?

The means through which the employer files a PF return must stick to the Unified Portal for PF Filing standards. An employer who is a member of the Employees Provident Fund System must file the returns on time. 

The employer uses form 2-This form for a flagship scheme under the Employee Family Scheme that the employee participates in. Form 2 should be submitted with Form 5 to complete the above. According to the rules, parts A and B must be filed in this section. 

Form 5 is a monthly report and compliance form that must be filed—any employee who has recently enlisted in the provident fund systems. 

Form 10- This form is for any individual or employee who is not a member of the organisation. 

Annual PF Filing- Annual PF returns must be filed by April 30th of each year, and this must be done by submitting Form 3A and Form 6A. 

Annual Account Statement- The EPFO is also required to issue a yearly account statement reflecting the filings. 

  • A copy of the collaboration agreement (In case of partnership firm) 
  • Certificate of Incorporation (Certificate of Incorporation) (In case of Private or Public Company) 
  • Certificate of Registration (In case of society) 
  • Details of the company's PAN 
  • Document of Incorporation 
  • Employee salary information Balance Sheet information 

FAQs about Bookkeeping & Accounting

All PF-registered employers must file returns every month, and returns must be filed by the 15th of each month through the unified site. During the employment period, both the employee and the employer contribute 12 per cent of the employee's basic salary to the EPF account.

Employers who are required to file PF returns do so every month. Every month, you must file your tax returns, and form 3A and Form 6A are the forms used to file these returns.

All PF-registered employers must file returns every month, and the filing of returns through the unified portal must be completed by the 15th of each month. During the employment period, both the employee and the employer contribute 12 per cent of the employee's basic salary to the EPF account.

The yearly PF Return must be submitted by April 30th of each year.

Yes, for employees with a base wage plus dearness allowance of up to Rs 15,000, the company must have an EPF account—those are earning more than Rs. Fifteen thousand are not required to contribute but may do so voluntarily.

Payments to the Provident Fund (PF) are due on the 15th of each month. Every month, on or before this day, the employer must deposit a total of 12 per cent or 10% of the employee's earnings into PF.

Electronic Challan and Return (ECR) is the abbreviation for Electronic Challan and Return. Employers must submit an electronic monthly return through the Employer e-Sewa portal. Following the approval of an ECR, a Challan will be generated, which the employer must use to send the dues via online payment.

Step-1 Log in to the UAN portal and enter your UAN number and password. Step-2 Click on the 'Manage' tab and select KYC to see if your Aadhar, PAN, and bank details have been verified. Step-3 Once the details have been verified, click on the 'Online Services' tab and select 'Claim Form- 31, 19, and 10C'. Step-4 Enter the last four digits of your bank account and click 'Verify.' Step-5 Click 'Proceed for Online Claim' Step-6 Select the relevant claim and withdraw the funds using PF Advance Form-31.

You must write to the Regional PF Commissioner to correct the ECR (PF). Meanwhile, you can contact the PF code's dealing head, as the system allows you to cancel your ECR in his system. You can offer the updated data in soft copy and IT once the dealing hand has withdrawn.

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